I finally got round to completing some responses to the Ordnance Survey Free consultation being run by DCLG, which closed yesterday. Not that I like to leave things to the last minute, of course.

When I first signed up to the data.go.uk beta last year it was a pretty basic site and was password-protected. There’s been some amazing progress since then, but there is still work to be done in persuading public bodies like OS that they should provide their data on equivalent terms to the datasets already released.

I got an out-of-office auto-reply, which apparently constitutes acknowledgement that I’ve officially had my say.

Question 1: What are your views or comments on the policy drivers for this consultation?

As the Cambridge Study shows there are clear social drivers for releasing many of the ‘unrefined’ products. As noted, there is clearly a cost associated with making this information more widely available and in order to ensure that benefits are maximised it is essential that the OS engages with external stakeholders before determining the format and licensing applied to released data.

I strongly disagree with the suggestion that contributors to the mapping data should be charged in order to update geographical data, since this may act as a disincentive for providing this data which is so valuable for ensuring OS maps are up-to-date.

Question 2: What are your views on how the market for geographic information has evolved recently and is likely to develop over the next 5-10 years?

The arrival of the Internet as a mass distribution channel has fundamentally changed the way mapping information is accessed and has the potential to greatly increase accessibility to this data for a wider variety of purposes at a low cost. Therefore the changes that have occurred in the last few years have changed the way in which mapping data is consumed.

Although this trend is expected to continue as licensing changes accelerate the usage of data, the next 5-10 years will see bigger changes in the way mapping data is collected as the Internet moves from a model of mass publishing and consumption to a more collaborative model. This second model is generally referred to as Web 2.0 and heralds significant changes for any organisation involved in the collection and publishing of information.

Groups such as OpenStreetMap (OSM) provide a good example of this model in a cartographic context. OS should increasingly look to leverage external groups and individuals such as this in the collection of data if it is to lower the cost of data collection, which could offset any short-term loss of revenue caused by the proposed licensing changes.

The goal of OS from it’s conception was to provide a comprehensive set of mapping data for the United Kingdom and crowd-sourcing models such as this have the potential to significantly widen this coverage to cover the entire globe. Such a database would not be possible for a single organisation to put together, but the distributed nature of contributors in OSM has allowed previously poorly-mapped countries such as Haiti to be surveyed to the level of detail required to conduct relief operations, at zero cost.

However, in order to allow contributions from diverse organisations to sit alongside each other in harmony, changes are needed to allow a more permissive licensing arrangement.

Question 3: What are your views on the appropriate pricing model for Ordnance Survey products and services?

Generally, the existence of any price-based model for providing access to OS products acts as an inhibitor to innovation and maximising the use of those resources, since it not only limits their availability to those with the necessary financial capital, but also (even where a low price is charged) places additional restrictions on the reuse of products in order to ensure that future revenue streams to OS are not compromised.

The dilemma presented is therefore how to provide free access to OS data on reasonable terms, while continuing to retain a profit-making function in order to recoup the substantial costs of maintaining that data. Therefore in the short term at least a differential pricing model may provide the best way forward for all parties involved. Such an arrangement might perhaps provide free access to certain ‘raw’ datasets while continuing to charge for others, providing free data to any non-commercial entity while continuing to charge profit-making entities, or a combination of the two approaches.

Question 4: What are your views and comments on public sector information regulation and policy, and the concepts of public task and good governance as they apply to Ordnance Survey?

The regulations outlined provide a broad overview of the legislation affecting public sector bodies such as Ordnance Survey who produce data in the course of their day-to-day activities.

Increasingly regulations such as the IFTS are focussing on how maximum benefit can be obtained from this data through re-use by others. Since this affects data which has been collected using finances from the public purse, in my view this even places a moral duty on OS to make the collected data available to the entire public audience on a non-discriminatory basis, regardless of their ability to pay or otherwise. But the clear pragmatic argument is also made that wider re-use will produce larger incomes as innovative uses of data allow new businesses to succeed, who will in turn pay their own taxes and business rates.

On the question of Governance, a larger role in driving OS policy should be given to external stakeholders in the organisation such as those using the data. This could take the form of an elected advisory council, who are able to make their own recommendations to the board.

Question 5: What are your views on and comments on the products under consideration for release for free re-use and the rationale for their inclusion?

Providing access to gazetteer, boundary and postcode data is essential as no authoritative nationwide database exists at present to provide this information on an unrestricted basis for re-use by others.

Raster data should be provided at the outline level, as given the many different ways in which raster views may be generated from different data sets and layers, it may be preferable for OS to leave the diversity of such content to be defined to the marketplace. Provided that the raw data is available, others will be able to produce their own raster versions as required.

Question 6: How much do you think government should commit to funding the free product set? How might this be achieved?

In the short term, Government should commit to the necessary capital required to compensate for any short term fall in licensing revenue from Central or Local government departments. This can be justified by the reasoning that the extra costs are being offset by savings within those departments, and due to the reduction in administrative overheads would likely provide a net saving overall.

Government should also, as the sponsor of these changes, commit to providing any required funding to aid with the transitory period, such as new IT systems required to host the data.

Given the current economic situation, any costs met by Government should be costs that can be demonstrated will be paid back later down the line, either in savings in other departments, or as efficiency savings within OS itself.

Question 7: What are your views on how free data from Ordnance Survey should be delivered?

It is essential that the data is made available in open formats as electronic files in order to allow re-use by the widest range of individuals and organisations. Where a choice exists between providing information in a widely-used proprietary format and a lesser-used but open format, the open format should be chosen since it represents a lower risk to the publisher and ultimately will enable greater choice on the part of the consumer.

Data may also be made available in other formats such as DVD and a reasonable charge could be made for such formats.

As stated, it is essential that the OS engages with external stakeholders before determining the format and licensing applied to released data.

Question 8: What are your views on the impact Ordnance Survey Free will have on the market?

Providing some or all of OS’s data under a free license may affect other suppliers who have previously relied on such data being available at a premium only. However, Ordnance Survey, although still the dominant supplier in the UK market, is not the only supplier and other lower-cost or free data sources such as Google Maps, Bing and OpenStreetMap are already ushering in these changes and will continue to do so, regardless of what action OS may take itself.

Question 9: What are your comments on the proposal for a single National Address Register and suggestions for mechanisms to deliver it?

A single National Address Register is currently needed in order to ensure level access to address data by all individuals and organisations. Address data is becoming fundamental to many localised services being delivered via the Internet and many of these services do not have the means to pay for the currently available commercial alternatives.

At present access to this data is available only from a single commercial supplier and significant limitations are places on it’s re-use. It is not appropriate for such a valuable asset to be in the sole control of a single commercial entity with few safeguards to ensure that access is made available on reasonable terms.

Question 10: What are your views on the options outlined in this consultation?

A wide variety of options have been presented, but it is disappointing that no consideration has been given to the benefits to OS of making data more widely available, such as the increased ability for local residents to report changes to the physical landscape in their area or even to modify features themselves.

Question 11: For local authorities: What will be the balance of impact of these proposals on your costs and revenues?

N/A

Question 12: Will these proposals have any impact on race, gender or disability equalities?

N/A